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How to apply

Participating in an international exchange program requires a significant amount of planning prior to departure. It is important for students to review the requirements and discuss their motives, expectations and academic needs with the Academic Exchange Officer in the International office and the Academic Advisor within their faculty.

Eligibility:

All students enrolled in an undergraduate program may apply for an international exchange opportunity, although some restrictions apply to certain programs. Before applying for an exchange, it is important for students to consider their remaining academic requirements for graduation and the various opportunities available. The proposed exchange term(s) should occur within the third or fourth year of undergraduate studies.

Eligibility requirements to participate in an international exchange:

  • Successful completion of all academic requirements from the previous year.
  • Approval by faculty.

Application:

All applications must be submitted to the Academic Exchange Officer in the International office prior to the deadlines. For information, application procedures and required documentation, please contact the International office. Faculty of Business and Information Technology (FBIT) students should submit applications to Melissa Picard, International Program Co-ordinator, FBIT.

Application deadlines:

Considering the preparation and orientation process that must occur prior to departing for an exchange, the following deadlines will be applied:

  • Fall term: February 15
  • Winter term: September 30
  • FBIT students must contact Melissa Picard, International Program Co-ordinator, FBIT, as application deadlines may differ.

Approval process

After the acceptance of the application forms, an interview will be arranged with the Academic Exchange Officer in the International office. Students must present an academic study plan and discuss their expectations and motivation for participating in an international exchange. An Academic Advisor must confirm that selected courses meet UOIT requirements before the exchange is approved. Once approved, students will be given a formal nomination to the partner institution by the International office. Students are responsible for applying directly to the international institution after they have been formally nominated.

Non-UOIT exchange partners

If you wish to take a course at another institution that is not a current exchange partner of UOIT, you must apply for and receive a Letter of Permission (LOP) from UOIT in advance. A LOP ensures the courses to be taken at the host institution will be recognized for credit at UOIT and are applicable to your program of study.

Please note: Failure to obtain a LOP prior to taking the course will result in the credit not being transferred.

In addition:

  • A minimum four-week processing time is required following the submission of complete documentation and payment of a non-refundable processing fee.
  • You must register for the approved course(s) at the host institution during the academic term you specify on your LOP form. If you do not take the approved course in the term specified, you will be required to reapply for the LOP and pay the applicable fee.
  • LOPs are granted on the approval of the dean in consultation with the Registrar’s office.
  • For equivalency, the course(s) content from the host institution must contain a majority overlap with a UOIT course. The appropriate faculty makes this determination of equivalency.
  • Students must achieve a minimum mark of 60 per cent to have the course transferred for credit.
  • The LOP credit(s) will be indicated with a T on the student's transcript and will not be used in the GPA calculation.

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